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in search of the perfect diary insert – Philofaxy DIY diary inserts

So the vertical W2P Filofax diary insert didn’t work, the Outlook print-out had no personality, what else could I do?

What else could any Filofax-loving-obsessive-compulsive person do? Visit Philofaxy to look for answers of course!

Is it neccessary for me to explain to people what Philofaxy is? Is it possible that there any Filofax fans out there, who’ve stumbled upon my humble blog, and don’t know about Philofaxy?

You have no idea what you’re missing…

Anyway…

A quick search on Philofaxy resulted in my downloading and slightly tweaking their Time Management Week Per View diary insert (version 2).

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I swapped the left and right pages around – which took more work that you’d think!

It’s messy, but I like it.

On the right page I have plenty of room to write my appointments and the left page allows me to write tasks that must be done on a given day. These are mainly shopping lists or home-related tasks. All my work-related stuff are filed behind GTD action tabs.

I especially like the “Coming Up” section on the bottom of the left page; I have a tendency of looking only at what’s on this week’s page and this “coming up” section allows me to remind myself of any upcoming events in the following week that I need to keep track of.

It seems that for now I can relax in my search for the perfect diary insert. After fiddling with the printer setting and mail merge settings for what seem like an age, I managed to print out a year’s worth of pages. Time will tell how these inserts will fare.

To what extent have you gone to find your perfect insert, and what are you currently using?

in search of the perfect diary insert – outlook printed diary inserts

So, outlook printed diary inserts…

I was having issues with my vertical W2P and decided to try having Outlook print out my diary inserts for me.

Not liking how the appointment layout results in many empty gaps and lack of non-working hour space, I choose the “Weekly Agenda Style” in Outlook 2010.

I used them in conjunction with my vertical W2P just to see how they compared side by side.

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Good points

  1. There’s no “empty gap” issue that you get with appointment based layout
  2. Since I’m printing directly from my work outlook account, I don’t need to copy my work appointments again
  3. Outlook would organise and list the appointment by time for me.

But I didn’t like them.

I don’t know why.

It could be because I got used to the appointment-based layout.

With the outlook pages I can’t see, visually, the length of meetings I need to attend or the amount of time I have in between meetings.

I also don’t like how lifeless the page looks; there’s no emphasis placed on particular appointments by a slightly larger font or the last minute meeting denoted by cramped handwriting squished between two neatly written meetings. It’s so sterile.

The Outlook pages didn’t even last two weeks (and that’s only because I printed out two weeks to try out)

So back to the drawing board it is…

(Next entry will be on one of the free diary insert templates available from Philofaxy)

in search of the perfect diary insert – making the W2P vertical work

I wanted to write about this a little while back, but I never actually gotten around to it…

I’m not sure whether every A5 Filofax comes with the same type of diary inserts, but my Finsbury came with vertical week on two pages inserts.

I never liked this type of insert because I never feel like I have enough room to write my appointments.

The appointment format is good for work or school where the bulk of their appointments are during the day, but I use my Outlook calendar for work and there’s not enough room for night-time “social” events.

However, since the inserts were included for free, I decided to give it a go.

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As you can see, I did try, I even re-wrote some of my work appointments into the Filofax (otherwise I’d end up with a lot of blank spaces, another thing I don’t like about appointment format inserts).

I was using the Finsbury as my personal and work Filofax (yes, past tense, I have since bought another Filo, but we’ll talk about that another time) and as expected, the format works for my work appointment, but I barely have room to write my dinner plans and the space left for Saturday and Sunday is ridiculous.

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In trying to increase the amount of “time” represented, I tried ruling a line down the middle of each day, to have an “AM” half and a “PM” half. This was disastrous, as now I have even less space to write my appointment in. So I quickly scrapped that idea.

But now I still have a diary insert with big swarthe of empty spaces with most of my appointments crammed into the bottom of each page, not to mention my having to copy my Outlook work appointments into my Filofax.

Then it hit me, why not have Outlook print out my diary pages

(I’ll be starting a series of articles related to diary inserts, so watch this space!)